FULL SERVICE BYO BAR

  • πŸ₯‚ BYO Essential β€” 3 Hours

    Perfect for elopements, micro-weddings, and boutique gatherings.

    Designed specifically for those who value quality over quantity, this package ensures your smaller event receives the same premium attention to detail as a grand gala. Whether it’s a sunset elopement on a secluded beach or an intimate garden party at a private Whitsunday estate, we provide a seamless, sophisticated bar service tailored to your guest list.

    This premium service includes:

    Professional RSA Bar Team β€” Expertly trained staff dedicated to providing attentive, personalized service for you and your guests.

    Signature Glassware Selection β€” High-quality standard glassware to ensure every toast is made in style.

    Premium Ice & Refrigeration β€” We handle the heavy lifting, ensuring your curated selection of drinks is kept at the perfect temperature throughout the event.

    Full-Service Management β€” From the initial setup and styling to the final clean-up, we manage every detail so you can remain fully present with your guests.

    Elevate your intimate event with a touch of vintage charm.

  • πŸ₯‚ Classic BYO β€” 5 Hours

    The perfect balance for weddings and mid-size functions.

    Our most popular choice, this package is designed to provide a seamless transition from your ceremony through to the high-energy celebrations on the dance floor. It offers a comprehensive bar experience that ensures your guests are well-cared for during every key moment of your Whitsunday event.

    This comprehensive service includes:

    Everything in our Essential Package β€” Including our professional RSA team, premium ice management, and full setup and pack-down.

    Full Boutique Glassware Set β€” A complete suite of high-quality glassware to suit your entire drink menu, from the first celebratory toast to the late-night cocktails.

    Curated Bar Styling β€” We add bespoke styling touches to the caravan that complement the Whitsunday backdrop and enhance your overall event aesthetic.

    Extended Service Coverage β€” We ensure the bar remains a focal point through every milestone, providing dedicated service during speeches and keeping the energy high once the dance floor opens.

    Ensure your celebration has the perfect flow.

  • πŸ₯‚ Premium BYO β€” 7+ Hours

    The ultimate turnkey BYO service for weddings, corporate galas, and premier celebrations.

    For those who want the absolute best in service, style, and sophistication, our Platinum Experience offers a completely hands-off, luxury approach. We take care of every intricate detail, allowing you to host a world-class event while we manage the logistics, the aesthetics, and the artistry of the perfect pour.

    This elite experience includes:

    Everything in our Classic Package β€” Including extended service coverage, professional staffing, and full setup.

    Premium Glassware Collection β€” Elevate your guest experience with our finest selection of glassware, designed to complement a high-end beverage menu.

    Signature Mixers & Garnish Pack β€” We provide the essentials to make your drinks shine, including premium mixers and fresh, seasonal garnishes that bring a tropical Whitsunday twist to every glass.

    Enhanced Boutique Styling β€” A deeper level of aesthetic curation, featuring upgraded styling elements that transform the caravan into a high-end lounge centerpiece.

    Full Stock & Venue Management β€” From coordinating with your venue on logistics to managing your alcohol inventory throughout the night, we ensure everything is seamless and stress-free.

    Signature Cocktail Service β€” Included in this package is a dedicated 2-hour cocktail window, where our team shakes and stirs professional-grade cocktails to give your event that exclusive "island resort" feel.

    Experience the pinnacle of mobile bar luxury.

Inside a kitchen with a wooden countertop, decorated with glasses of pink champagne, flower arrangements, and a jar of champagne bottles, overlooking a lush green yard through large windows.

🍹 COCKTAIL UPGRADES

🍸 Elevate Your Event with Cocktail Service

Take your Whitsunday celebration to the next level with our professional cocktail service. From refreshing tropical classics to bespoke signature creations, our team brings the art of mixology directly to your venue.

  • The Cocktail Hour β€” Perfect for a sophisticated transition between your ceremony and reception, giving your guests a taste of island luxury.

  • Extended Cocktail Service β€” Keep the energy high and the flavors flowing with a dedicated window of shaken and stirred favorites.

  • Full Event Cocktail Experience β€” The ultimate indulgence. Our team provides professional cocktail service from the first pour until the final toast of the night.

✨ The Premium Advantage

Our Premium BYO Package already includes a dedicated 2-hour cocktail service window, ensuring your guests enjoy a high-end lounge experience as part of your turnkey luxury booking.

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ADD-ONS

We offer a range of professional add-ons and logistical services to ensure your event is as seamless as it is beautiful. From the sparkle of the glassware to the logistics of the ice, we handle the details so you don't have to.

πŸ₯‚ Glassware Collections

  • Standard Set β€” A curated selection of high-quality glassware, included in our Essential, Classic, and Premium packages to ensure every drink is served with style.

  • Premium Set β€” An elevated collection of specialty glassware, included with our Premium package and all cocktail service upgrades for that extra touch of luxury.

🧊 Ice, Mixers & Garnishes

  • Premium Ice Management β€” We ensure your drinks stay perfectly chilled in the tropical heat. Ice delivery and management are included in all of our staffed packages.

  • Signature Mixer & Garnish Pack β€” Let us handle the essentials. We can provide a fresh selection of premium mixers and seasonal garnishes to make your drinks pop.

  • Bespoke Garnish Station β€” A visually stunning setup featuring fresh fruits, herbs, and botanicals for a truly interactive bar experience.

πŸ’‘ Styling & Presentation

  • Signature Bar Styling β€” We provide aesthetic touches to ensure the caravan complements your venue perfectly. Additional bespoke styling elements are available on request to match your specific theme.

πŸ”Š Sound & AV

  • Premium PA & Speaker Hire β€” Ensure your speeches are heard and your playlist sets the mood with our high-quality, portable sound equipment.

🚚 Logistics & Handling

  • Alcohol Concierge (Pick-Up & Chill) β€” Save time and stress. We can coordinate the collection of your alcohol order and ensure it is chilled to perfection before your event begins.

  • Whitsunday Travel β€” While we are based in Airlie Beach, we love an adventure! We are available to travel across the region to bring the bar to your dream location.

  • Full-Service Care β€” We pride ourselves on leaving your venue exactly as we found it, handling all bar-related setup and clean-up as part of our professional service.

Ready to build your perfect package?
Get in touch for a tailored quote and let’s discuss which enhancements will best suit your Whitsunday celebration.

Make your Event stand out - with Heads over Wheels